All Committed, All Compliant!
Our ambition to stand as “la Référence” applies to compliance and integrity as well.
Sonepar is committed to the highest ethical, social and environmental standards and aims to behave as a responsible corporate citizen in all countries where it operates.
In 2019, Sonepar became the first group in France to have been officially declared compliant with all the requirements of France’s Sapin II anti-corruption law. The decision was handed down on July 4, 2019 by the Enforcement Committee of the French Anti-corruption Agency (Agence Française Anticorruption – AFA). Sonepar has rolled out all of the eight measures and procedures required: code of conduct, whistleblowing scheme, risk map, third party due diligence procedures, accounting control procedures, training program, internal disciplinary procedure, procedure for internal monitoring and assessment of these measures.
"Since Sonepar’s creation in 1969, complying with the rules of ethics and good governance, as embodied and passed down by our founder, has always been a priority for the Group."
“Compliance is everyone’s responsibility at Sonepar, every day and in everything we do.”
Sonepar’s Code of Conduct
The Group Code of Conduct is the reference document for global compliance and integrity within Sonepar.
It is regularly updated with latest regulatory developments, best practices and Sonepar’s corruption and influence peddling risk mapping.
All Sonepar Regions and support functions have contributed to this reader-friendly Code of Conduct, which sets out the principles and rules of good conduct that must guide all Sonepar’s associates in their daily business, everywhere and every day.
Each associate has access to the digital version of the Code of Conduct in his/her language and receives access to a copy upon joining the Group.
To ensure understanding and adherence by all, it is available in 20 different languages.
Supplier Code of Conduct
Sonepar expects its business partners to commit to the same high level of ethics. As such, specific standards are set out in a dedicated Supplier Code of Conduct and the Group has deployed procedures and tools to assess the integrity of its business partners.
Sonepar’s Compliance Program
Sonepar’s Code of Conduct and its related Policies and Procedures are part of a comprehensive Group Compliance Program, which also includes educational and information campaigns, risk mapping, reporting, whistleblowing, evaluation of business partners, books and records obligations, assessments and audits.
Sonepar has established a whistleblowing policy to provide a way for those who are aware of circumstances or behaviors which they believe, in good faith, could represent violations of Sonepar’s Code of Conduct, Supplier Code of Conduct, Policies and Procedures and/or applicable laws and regulations, to identify and share those concerns.
How to raise a concern?
For associates, referring the matter to his/her manager is the preferred option. She/he can also contact the Human Resources Department at firstname.lastname@example.org.
A confidential external whistleblower reporting system is also available. It is provided by an independent third-party provider selected by Sonepar. Reports can be made 24 hours a day, in 20 different languages. The reporting process is encrypted and password protected. Communication with the whistleblower takes place on this secured platform.
Sonepar Whistleblowing Policy
What can be reported?
Violations or possible violations may relate, without limitation, to the following areas:
Human rights; Fraud; Corruption; Influence peddling; Data privacy; Harassment; International sanctions and embargoes; Health and safety; Environment; Discrimination; Any crimes or offences.
What information should be provided?
All reports should be as factual and complete as possible. Although the whistleblower’s opinion may be requested during the process, speculation should be avoided.
Reports should contain information answering the following questions:
What happened? When did it happen? Who was or is involved? Are the circumstances ongoing? What is the risk or urgency of the situation? How does the whistleblower know about these circumstances? Are there witnesses or any other people affected by the situation?
If a whistleblower has documentation or other supporting evidence, he/she should make that known and available on the platform.
The identity of the whistleblower, of those affected by the alert and any document shared in connection therewith, will be kept strictly confidential, unless Sonepar has a duty to report all or part of the information to an authority.
Sonepar, its business partners and their associates shall take no action in retaliation against any person for making a good faith report or participating in an investigation.
Any person found to have retaliated against another for making a report or participating in good faith in an investigation will be subject to discipline, up to and including termination of employment.
Sonepar reserves the right to take disciplinary action against an associate who violates this policy by knowingly making false and/or malicious statements against another with the intent of misleading or wrongfully initiating an investigation.
Protection of personal data
Data collected through the Sonepar’s whistleblowing system is processed in accordance with the Personal Data Protection Act 2012 (“the Act”).
All necessary precautions are adopted to preserve the security of the data during collection, communication or retention. You have the right to access, modify and rectify your personal data.